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Transportation (Moving):
Transportation costs should range from $6-$1300 per truckload (intra-building vs. inter-building), depending on the union affiliation, content (what is being moved) and conditions of the buildings you are moving into/out of. Another factor will be the amount of different moves needed, since many movers do work on minimums. A truckload can hold (on average) the content of 5-8 employees. This amounts to 55% of the total cost.
Planning/Project Management:
The planning and tagging (project management) portion of the move is the most crucial. There should be at least 1 day of tagging (8 hours) for every 8 truckloads (Ave. cost of $400 per day-approx. 6-10% of total). Should this not be done properly, your cost will escalate by 30% with no problem. This person is responsible for not only the layout of your space (location identification), but also equipment and personnel calls and the management of all move activities. Failing to plan is planning to fail!
Preparations:
Protection of space should cost between $.03-$.06 per square foot. The cost will depend upon the degree of needed protection and when it can be placed. The cost to protect should be approximately 2-5% of the total.
Delivery of equipment is part of the preparation process and is usually done on an OT basis due to requirements of NYC office buildings. This typically amounts to a cost of 2% of the total move cost.
Packing and unpacking of computers (and other office equipment) should cost approximately $14/PC and $7/Printer or Fax. This will typically amount to 6-10% of the total move cost.
Packing/Unpacking of Content (Files, Books, etc.): Cost should be 6-10% of total, depending on how extensive the volume is.
General preparations, which includes placing items on wheels, furniture quilting, preparation of glass tops, etc. typically costs 2-5% of the total.
Materials & Equipment Rental:
Materials should usually account for about 10%-12% of the total move cost. There are a few options in trying to cut this down.
Special Services:
Moving workstations (Systems furniture) Should cost somewhere between $400-$600 each to relocate depending upon manufacturer and amount of accessories. Using union carpenters (If necessary) will also have a major impact on the cost. This could easily amount to 50% of the total move cost, depending on the amount being moved. This cost will also be dependent upon the need for an electrician to unwire and rewire power & data lines.
Packing & Unpacking Costs $4 per linear foot (depending on what is being packed and how it is packed). A person can pack around 75 cartons per 8-hour day. A carton is approx. 2 linear feet. The average cost of a mover on ST is $35-$40 per hour.
Misc. Mechanical/Carpentry Work: The disassembly and reassembly of conference tables, round tables, L-desks, shelving units or bolting & leveling of file cabinets is a usual line item in any move where furniture is relocated. This service could cost 10% of the total when applicable.
The above, when calculated into a per square foot basis, can range from $1 (content only)-$4 (everything but the kitchen sink). It pays to ask some questions when quoting a client on their cost.
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